DOCUMENT GUIDE
Ship Document Guide
Understand document obligations by vessel type and size — presented in plain language
Vessels Under 7 GT
Who this applies to: Small fishermen, traditional boats, small tourist boats.
The simplest category. Minimal documents, low cost, and some are available for free in digital format.
Fishing vessels ≤5 GT are not required to have SIUP, SIPI, SLO, or VMS. Registration from local government is sufficient.
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- Pas Kecil (E-Pas Kecil digital, available for free)
- Ownership Certificate from Village Head/Kelurahan
- Size data from Syahbandar
Vessels 7–35 GT
Who this applies to: Medium fishing vessels, local passenger boats, small cargo vessels.
Requirements begin to increase — including official nationality documents and safety certificates.
BKI classification is generally not required unless vessel length exceeds 20 meters. Fishing vessel masters must have minimum ANKAPIN III.
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- Measurement Certificate (Surat Ukur)
- Grosse Akta (proof of ownership)
- Pas Besar (Nationality Certificate)
- Safety Certificate (non-convention standard)
- SPB (Port Clearance) for each departure
- For fishing vessels: SIUP (Provincial for 5–30 GT), SIPI, E-BKP, SKKP
Vessels 35–175 GT
Who this applies to: Medium commercial vessels, large fishing vessels, regional passenger ships.
Requirements increase significantly in this category — including BKI obligations and pollution certificates.
Fishing vessels ≥30 GT are subject to Fishery Result Levy and SIUP is issued directly by KKP via SILAT.
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- All documents from the 7–35 GT category
- Load Line Certificate
- BKI Classification Certificate (required if GT >100 or length >20m)
- SNPP (National Pollution Prevention Certificate) for GT 100–399
- For fishing vessels >30 GT: Radio Certificate, VMS/SPKP Transmitter, SLO
- Minimum Crew Document
Vessels Over 175 GT
Who this applies to: Large commercial vessels, commercial shipping fleets, tankers, container ships.
The most complete requirements — nationality document changes from Pas Besar to Surat Laut, with full international certification.
Vessels ≥500 GT must also have an Oil Record Book and maintain a security watch.
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- Surat Laut (issued by Dirjen Hubla)
- Full Safety Certificates (Construction, Equipment, Radio)
- Load Line Certificate
- IOPP / ISPP / IAPP / IEEC for ≥400 GT
- DOC & SMC (ISM Code) for ≥500 GT international voyages
- ISSC (ISPS Code) for ≥500 GT
- SIUPAL required for shipping companies
Commercial Vessels
Who this applies to: Shipping companies, cargo vessel operators, commercial passenger ships.
Commercial vessels operate under the Ministry of Transportation with a complete set of business and safety documents.
Commercial vessel SPB is processed electronically via Inaportnet. All vessel and crew documents must be valid before SPB can be issued.
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Free ConsultationRequired Documents
- SIUPAL (shipping company business license)
- Safety Certificates (Construction, Equipment, Radio)
- MARPOL Pollution Prevention Certificates
- Load Line Certificate
- DOC & SMC (ISM Code) for large vessels
- ISSC (ISPS Code) for international vessels
- SPB via Inaportnet
Fishing Vessels
Who this applies to: Fishing industry operators, fishing vessel owners, fishing companies.
Fishing vessels are unique because they fall under two ministries — Kemenhub (nationality) and KKP (operations). Both must be fulfilled.
Small fishermen ≤10 GT are exempt from the SLO requirement. Vessels >30 GT must have an active VMS/SPKP transmitter.
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Free ConsultationRequired Documents
- Measurement Certificate, Grosse Akta, and nationality documents (Kemenhub)
- SIUP (Fishing Business License) via KKP/OSS
- SIPI (Fishing Permit) per vessel
- E-BKP (Electronic Fishing Vessel Book)
- SKKP (Fishing Vessel Seaworthiness Certificate) — valid 1 year
- SLO (Operational Clearance Letter) from PSDKP
- SPB via TemanSPB
Crew Documents
Who this applies to: Masters, officers, and all crew of commercial and fishing vessels.
Crew documents differ between commercial vessels (STCW-based) and fishing vessels (STCW-F). Both require periodic renewal.
CoC must be revalidated every 5 years through an updating course and proof of sea service per STCW 2010.
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- Seafarer Book (valid 5 years)
- Certificate of Competency (CoC): ANT/ATT for commercial, ANKAPIN/ATKAPIN for fishing
- Certificate of Proficiency (CoP): BST, AFF, SCRB, MFA
- Crew Employment Agreement (PKL) endorsed by Syahbandar
- Crew List (Sijil Awak Kapal)
- Health Certificate (valid 2 years)
Important Note
This information is educational and general in nature. Actual document requirements depend on vessel type, GT, operating area, and currently applicable regulations. Consult Nautinix for guidance specific to your vessel.